How to Cut Costs with Efficient Print Management

Printing is an essential part of operations for many organizations, but without proper management, it can lead to unnecessary costs and waste. At BioTouch Global, we understand how crucial efficient print management is to improving workflows and reducing expenses. Here’s how you can cut costs while maintaining high productivity.

Identify High-Volume Printers and Control Usage

Are some users printing more than necessary? Monitoring print activity can reveal patterns of over-ordering or wasteful usage. A system that tracks and limits unnecessary printing ensures resources are used wisely.

Limit Unnecessary Color Printing

Color printing is significantly more expensive than black-and-white. Adjusting print settings to default to monochrome can save money while reserving color printing for essential tasks.

Embrace Two-Sided Printing

Simple changes, like setting double-sided printing as the default, can drastically reduce paper usage. It’s a small adjustment with a big environmental and financial impact.

Use Watermarks and Digital Signatures for Security

Sensitive documents can be marked with watermarks or tracked with digital signatures to ensure accountability and prevent unauthorized reproduction. This added layer of security helps reduce waste and improve document management.

Monitor Usage and Adjust Inventory in Real Time

Having real-time data on print usage allows organizations to make smarter purchasing decisions. For example, in a medical practice or hospital, physicians frequently print documents like care instructions or referrals. Using data-driven systems ensures the right amount of supplies are ordered, reducing the risk of stockouts or over-ordering.

Real-Life Example: Smarter Print Management in Healthcare

In a large medical practice, physicians regularly print documents for patient care. By implementing real-time tracking, they could monitor inventory trends, ensure adequate supplies, and cut down on waste. Adjustments like switching to two-sided printing or limiting color printing could result in significant cost savings without compromising quality care.

Let BioTouch Global Help You Save

Efficient print management doesn’t just save money—it reduces waste and improves operational efficiency. Small changes in your printing habits can have a lasting impact. At BioTouch Global, we specialize in creating print solutions that optimize workflows and reduce costs. From monitoring print usage to streamlining inventory management, we can help your organization run more efficiently. Let’s Touch Lives and Improve Outcomes—one printed page at a time. 🌐 Learn more: www.BioTouchGlobal.com